New England 
School Library Association
 Maine, New Hampshire, Vermont, Massachusetts, Rhode Island and Connecticut   


The Constitution of the New England School Library Association

The NESLA board reviewed the Constitution and By-Laws in the 2018-2019 year

and made recommendations for updates and changes. These recommendations were

posted for review, comment and approval by membership. They were approved in the

spring of 2019 by a vote of the membership.

The New England School Library Association, formerly known as the New England

Educational Media Association, revised its constitution in Fall 1988, Fall 1994, Spring

2003, Spring 2004, Spring 2008, Winter 2012, and Spring 2019.

ARTICLE I – NAME

The name of this organization shall be the New England School Library Association

(“NESLA”), an affiliate of the American Association of School Librarians (“AASL”).

ARTICLE II – PURPOSE

SECTION 1: The purpose of NESLA shall be to promote the professional development

of school librarians and enhance school library programs in New England. The mission

of the New England School Library Association is to educate and to foster

communication and collaboration among the members of the school library associations

within the six New England States as well as the school library associations throughout

the country.

SECTION 2: NESLA will provide professional development opportunities for

members to strengthen leadership skills within their state and the region.

SECTION 3: NESLA will provide a strong regional voice at the national level.

SECTION 4: NESLA is organized exclusively for educational and charitable purposes,

no part of the earnings of which shall inure to the benefit of any private shareholder

or individual. No substantial part of the activities of NESLA shall support any

political campaigns or candidates for political office.

ARTICLE III – MEMBERSHIP

SECTION 1: Upon payment of annual dues, a member is any person in agreement

with the purpose of NESLA. Members shall be entitled to vote, to attend meetings, to

hold office, to serve on committees and to receive any publications prepared or

contracted by this Association.

SECTION 2: Life and honorary members shall be chosen by unanimous vote of

the Officers and the Governing Board. Life and honorary members shall be entitled to

all privileges granted an active member. Life members are NESLA members who have

been exemplary contributors to the organization. Honorary members are executive

officers or directors of other organizations with whom we wish to maintain regular

contact.

ARTICLE IV – OFFICERS AND GOVERNING BOARD

SECTION 1: The Governing Board of NESLA shall consist of the four elected NESLA

officers (Past President, President, Treasurer, and Technology Officer) and also include

the following:

  • The AASL Region I Director;
  • Representatives from each New England state school library association with

one from each state preferably being the President. Each association may send up

to two representative members and will have no more than a total of two votes.

  • Chairpersons of standing and special committees;

All elected or appointed positions members of the Governing Board are voting members.

of the Governing Board.

Members of the Governing Board are expected to attend Board meetings and are

members in good standing who maintain their NESLA membership.

SECTION 2: The elected officers of NESLA’s Governing Board, Past President,

President, Treasurer, and Technology Officer will:

  • Each serve a three-year term;
  • Also serve as voting members of the Executive Committee.

SECTION 3: The President will appoint members to the Executive Committee who are

ex-officio.

  • The President will act as Chair of the Executive Committee and appoints

three ex-officio members, with Board approval, who have made

significant contributions to school librarianship. These appointed members

of the Executive Committee consist of Finance Consultant; History

Consultant; and Strategy Consultant. These members of the Executive

Committee shall have expertise in their appointed areas and will provide

advisement and oversight to the Executive Board and are expected to

attend Executive Committee meetings and Governing Board meetings as

needed;

  • The presiding President appoints up to three ex-officio members to the

Executive Committee, with Governing Board approval, who may be

librarians, educators, publishers, partners, or collaborators from

associations or organization(s) in private or non-profit sectors who are

considered by the Governing Board to be appropriate. These ex-officio

members serve three-year terms, which are renewable.

  • All members of the Executive Committee, voting and ex officio, are

expected to attend all committee meetings and maintain their NESLA

membership in good standing.

SECTION 4: In the absence or incapacity of the President, the succession of

officers shall be the following: Immediate Past President, Technology Officer, and

Treasurer.

ARTICLE V – AMENDMENTS

SECTION 1: The Constitution and Bylaws shall be reviewed by each incoming

president and the constitution chair, and amended as deemed necessary. Those

amendments shall be sent to each member at least 30 days before the annual meeting and

will be approved by a two-thirds vote of the members present or responding to an online

or mail ballot.

SECTION 2: Amendments to the Constitution are initiated by the Governing

Board although any member in good standing may present in writing a proposed

amendment to the Governing Board for the first September meeting each year.

ARTICLE VI – PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, in the current edition, shall govern NESLA in all cases to

which it can be applied and in which it is not inconsistent with the Constitution, the

Bylaws or special rules of NESLA.

NESLA By-Laws

ARTICLE I – OFFICERS

SECTION 1: The President shall:

  • Preside at all meetings;
  • Disseminate the approved minutes to the Technology Officer for posting on the

website;

  • Disseminate the minutes to the Governing Board and Executive Committee by

email and/or regular mail within a week after approval by the Governing Board;

  • Report on the status of action items from the approved minutes at the next

Governing Board meeting;

  • Appoint standing and special committees and chairpersons with the approval of

the Governing Board;

  • Appoint up to three members at the onset of his or her term to the Executive

Committee for three-year terms;

  • Serve as one of the two delegates to Affiliate Assembly and publish a report for

the membership;

  • Serve as or designate a representative to any organization or council that may be

deemed appropriate by the Governing Board;

  • Appoint a NESLA member to fill any unexpired term of an elected office with the

approval of the Governing Board;

  • Serve as chair for conferences or summits and all special events and delegate

related duties as needed;

  • The President, or his or her designee, shall attend ALA Mid-Winter Annual, ALA

Annual Conference, and AASL Biannual Conference and publish a report to the

membership or may designate the Past President to attend as the official NESLA

representative who will prepare a report to the membership.

  • The President or his or her designee will attend, when possible, conferences of

New England school library state associations and conferences relevant to school

libraries, e.g., technology, education, and public/academic libraries;

  • The President works with the History, Strategy and Finance Consultants to

ensure: An annual strategic plan; adequate communication and progress of action

items and strategic planning; continued follow-up and completion of each

separate item listed of the strategic plan, including action items;

  • The President is authorized by the bank he or she designates, along with the

Treasurer, to perform bank transactions and have full access to the NESLA

account and serves as a back-up if the Treasurer is incapacitated;

  • The President or Past President may receive a stipend for each of the aforementioned

ALA/AASL events for their attendance. If they are reimbursed by their school

districts, they will not be eligible for re-imbursement from NESLA.

  • Only the President or the President’s designee shall serve as the official voice for

NESLA.

SECTION 2: The immediate Past President shall:

  • Oversee and coordinate the activities of the standing and special committees,

including conferences, summits, and special events, Leadership Conference, and

the Constitution Committee;

  • Serve as one of the two delegates to the AASL Affiliate Assembly;
  • Attend the AASL Affiliate Assembly at the mid-winter and annual ALA conferences and co-ordinate with the President to publish a report for the members;
  • Assume the duties of the President in his or her absence;
  • Perform any other duties assigned by the President.

SECTION 3: The Technology Officer shall:

  • Record minutes of the Governing Board and Executive Committee and

disseminate approved minutes by email and/or regular mail within a week after

approval by the Governing Board;

  • Record and upload a summary of the minutes of Governing Board and Executive

Committee meetings, and any other NESLA meeting as designated by the

President, to the membership of NESLA on the public website and a full, archived

version on the administrative website;

  • The minutes shall include action items, and the meeting summary. Action items

are items extracted from the annual strategic plan as presented by the Strategy

Consultant and approved by the Governing Board in June and October meetings.

The strategic plan is referenced with respect to work needed to be accomplished

by Governing Board and Executive Committee members;

  • Receive and upload all state reports on the NESLA website and consolidate this

information for use at the June planning meeting;

  • Upload updates to the NESLA website as requested by the Governing Board and

Executive Committee;

  • Maintain the NESLA website, including hosting, postings and renewals.
  • Maintain an up-to-date the membership database.

SECTION 4: The Treasurer maintains all financial records and is authorized, along with

the President, to have full access to the NESLA. In accordance with this, the treasurer

shall:

  • Keep a record of all receipts and disbursements;
  • Pay only purchase orders signed by the President for bills, invoices, stipends, etc.,

with the amount of the purchase order assigned to an office or committee

according to the approved budget for that fiscal period;

  • Report on the status of the treasury and submit a report at each Governing Board

meeting;

  • Keep all funds in a depository approved by the Governing Board;
  • Serve as a liaison to the Finance Consultant of the Executive Committee and meet

with the Financial Consultant twice a year in September and June to review

accounts;

  • Present a financial statement as well as such additional reports as are requested by

the President;

  • Prepare an annual budget, in collaboration with the Governing Board, Finance

and Strategy Consultants, and the Executive Board by April 1st of each year for

the fiscal year starting in July and present the budget at the June planning meeting

for Board approval;

  • Receive motions to amend the budget and prepare a report for the Governing

Board for a vote;

  • Report any financial information that is legally required by any state or federal

agency;

  • Receive motions to revise the budget and prepare a report for the Governing

Board for a vote;

  • Prepare, report and mail any financial information that is legally required by any

state or federal agency.

SECTION 5: All officers and committees of NESLA are required to submit before May

31st a yearly written budget to the Finance and Strategy Consultants and the Treasurer for

any expenses or income their committee or office is anticipating for the coming fiscal

period. From this information the Finance and Strategy Consultants member of the

Executive Committee will create a tentative budget, in consultation with the President

and Treasurer, for the coming fiscal year, which will be voted on by the Governing

Board.

ARTICLE II – ELECTION OF OFFICERS

SECTION 1: The officers are as follows:

  • The President holds office for a three-year term and can elect to run for an

additional term for a maximum of two consecutive terms;

  • The Technology Officer serves for a three-year term. There are no term

l limits for the office Technology Officer;

  • The Treasurer serves a three-year term. There are no term limits for the

office Treasurer.

SECTION 2: Elections by ballot for President, Technology Officer and Treasurer shall

be held every three years in accordance with the written report submitted by the

Nominating Committee to the Governing Board. All ballots will be submitted

electronically or by mail.

SECTION 3: The Nominating Committee, consisting of members of the Executive

Committee, shall prepare an official slate of candidates for office by March 1st. Space

shall be provided on the ballot for each office for members to write in the names of

people for whom they wish to cast a vote. The official ballot shall be mailed

electronically or by regular mail, to NESLA members in good standing by April 1st. Print

ballots shall be mailed upon request and must be returned to the person designated on the

ballot. Election results shall be announced on the NESLA website and list serv on or

before May 1st.

.

SECTION 4: All ballots shall be returned electronically or by mail. All ballots must

be returned to the person designated on the ballot on or before the stated closing date to

be counted. The Nominating Committee shall count and tabulate the vote and report the

results to the Governing Board and the membership.

SECTION 5: Transition of officers will occur on June 30th.

ARTICLE III – EXECUTIVE DIRECTOR

SECTION 1: The President, with the approval of the Governing Board, has the

authority to hire an Executive Director for one contractual year. The President, with the

approval of the Executive Board, shall have the authority to renew the contract upon

expiration.

SECTION 2: The Governing Board shall define the duties of the Executive Director in a

job description that is subject to annual review.

ARTICLE IV – MEETINGS

SECTION 1: There shall be at least one annual NESLA membership meeting.

SECTION 2: The Governing Board shall convene as often as is necessary.

Additional meetings must be convened upon request to the President and the Secretary by

at least five members of the Board.

SECTION 3: The Executive Committee, during the intervals between meetings of

the Governing Board, shall possess and may exercise, in all cases when special

directions have not been given by the Governing Board, all powers of the Board with

respect to the management of the Association consistent with its best interests, but may

not fill any vacancy on the Governing Board. All actions taken by the Executive

Committee shall be reported to the Governing Board at its next meeting.

ARTICLE V – COMMITTEES

SECTION 1: Standing and special committees shall consist of a chairperson

appointed by the President with the approval of the Governing Board. Each

Committee Chairperson will select the appropriate number of members needed to assist

in carrying out the charge. Duties of the Committees shall be described by the President

when the committee is charged with its responsibilities. Standing Committees might

include some or all of the following and any other committees that may be deemed

appropriate by the Board:

  • Awards Committee
  • Constitution and By-laws Committee
  • Finance Committee
  • Leadership Conference Committee
  • Nominating Committee
  • Communications Committee
  • Archive Committee

SECTION 2: A Parliamentarian may be appointed by the President.

ARTICLE VI – DUES

SECTION 1: Dues shall be paid in September with the onset of the fiscal year and cover

a time period of twelve months, expiring on the fixed date of August 31. Members

who renew after September 1 are subject to the fixed expiration date.

SECTION 2: Life and honorary members, appointed through the procedures stated

in Article III Section 2 of the Constitution, shall be exempt from membership dues.

Retiree and student (to those enrolled half-time, at least 6 credits) membership shall be

offered at a reduced rate.

ARTICLE VII – AFFILIATIONS

SECTION 1: The New England School Library Association, by vote of the

Governing Board, may affiliate with other organizations having purpose similar to those

of the Association.

SECTION 2: NESLA will send two delegates, the NESLA President and President-

Elect, to attend the AASL Affiliate Assembly at the ALA mid-winter and annual

conference. The NESLA Governing Board may approve a stipend for the two NESLA

delegates upon submission of registration, travel and housing receipts and a written report

about the proceedings of the AASL Affiliate Assembly.

SECTION 3: NESLA will send the AASL Director and Director-Elect Region I, to

attend the AASL Affiliate Assembly at the ALA mid-winter and annual conference.

The NESLA Governing Board may approve a stipend for the the AASL Director and

Director-Elect Region I upon submission of registration, travel and housing receipts and

a written report about the proceedings of the AASL AASL Board meetings.

ARTICLE VIII– DISPOSITION OF ASSETS UPON DISSOLUTION

SECTION 1: In the event of the dissolution of NESLA, the property and assets

thereof, after providing for all obligations and liabilities, shall then be disposed of

exclusively for the purposes voted upon by a majority of the Executive Board.

SECTION 2: No part of the net earnings of NESLA shall inure to the benefit or,

be distributed to its members, officers, or other private persons, except that the

Executive Board shall be authorized and empowered to pay reasonable compensation for

services rendered and to make payments and distributions in furtherance of the purposes

set forth in Article II hereof.

SECTION 3: The assets must be distributed to such an organization(s) exempt

from taxation under Section 501 C. of the Internal Revenue Code of 1954.





















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